Administrative Assistant



Do you want to make a difference in the lives of homeless and at-risk youth?  Covenant House Vancouver is the premier provider of residential and support services for our city’s homeless youth, and we are growing! You will be joining a team of dedicated and committed youth workers whose mission is to help at-risk young people move off the streets and on to independence.

Job Function

Reporting to the Chief Program Officer , the Administrative  Assistant provides administration support for the Chief Program Officer (CPO), Chief Operating Officer (COO) and the Program Management Team. (PMT).

Primary Duties and Responsibilities

  • Complete project assignments as assigned by the CPO and COO
  • Provide responsive and timely administrative and organizational support for the regular activities of the CPO and COO including: Scheduling meetings; maintain regular and confidential files; arranging and managing meeting schedules; following up on various business matters; and anticipating the business needs of the CPO and COO
  • Provide responsive and timely administrative and organizational support for meeting with board members as required
  • Assist with the organization of program planning and meeting sessions (e.g., preparing / distributing agenda and taking minutes)
  • Update and prepare new Manager orientation packages and materials
  • Arrange and coordinate travel arrangements, program meetings, trainings, and events
  • Assist in the update and maintenance of program policies and procedures
  • Additional duties and responsibilities, as directed

Qualifications

  • Completion of Diploma or Bachelor’s degree
  • Minimum 3 years related experience
  • Excellent computer skills including MS Word, Excel, PowerPoint, Outlook, and SharePoint
  • Excellent communication and interpersonal skills
  • A superior level of attention to detail and excellent organizational skills
  • A demonstrated ability to multi-task and prioritize in a fast paced work environment
  • Ability to exercise a high level discretion when dealing with confidential issues
  • Must be flexible and able to adapt to changing priorities

 

If this sounds like something you’d be interested in and would like to be a part of a family like organisation with excellent growth opportunities, please send us your resume. We also offer a great benefits package, competitive salary and the opportunity to attend a variety of training courses all paid for by Covenant House

 

Covenant House Vancouver celebrates quality and diversity in the workplace. Our commitment is to ensure equity in employment, and we affirm and welcome applicants from all backgrounds of race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation and age, except as prescribed by law.  We encourage applicants from qualified aboriginal persons, persons of all genders and sexual orientations, persons with disabilities, members of visible minorities, and others with the skills and knowledge to effectively engage with those from diverse backgrounds

 

 

 

Position Start Date

As soon as possible

 

Application Due Date

Posting will remain open until filled