Volunteer Services Assistant (1 Year Contract)



PLEASE NOTE: in order to allow us to keep everyone safe and focus on youth care during the COVID-19 outbreak, we are temporarily suspending recruiting activities such as interviewing and hiring.  Our postings remain open and you are encouraged to apply.  Your application will remain active, and will be considered when we are ready to welcome new staff to the CHV team.  We thank you for your understanding.

 

Covenant House Vancouver is the premier provider of residential and support services for our city’s homeless youth, and we are growing! You will be joining a team of dedicated and committed individuals whose mission is to help at-risk young people move off the streets and on to independence.

Summary

Responsible for assisting the Manager, Volunteers Services and Gifts in Kind, in all administrative and operational aspects of the Volunteer Program, as well as with staff and volunteer giving. Also responsible for maintaining and continually improving administrative systems in the Development Department.

Brief Description

Volunteer Services Department (80%)

  • Respond to volunteer inquires in a timely manner
  • Send out volunteer packages
  • Update volunteer department materials as needed
  • Assist with events, i.e. Vancouver Whitecaps and Volunteer Appreciation Week
  • Assist with recruitment and operations of the Thank-a-Thon program
  • Prepare volunteer files for interview process
  • Prepare volunteer packages for new volunteers
  • Set up and provided volunteer id badges
  • Maintain the volunteer department Raiser Edge database
  • Ensure and supervise all volunteers criminal record check and volunteer training are up to date
  • Assist with volunteer workshops
  • Acts as backup when Coordinator is away
  • Maintains list of current volunteer positions
  • Updates volunteer schedule
  • Assist with volunteer orientation

Activity B: Gifts in Kind (GIK) (10%)

  • Assist with gift-in-kind during the busy Christmas season (e.g. help supervise groups of volunteers with sorting and lifting donations might be required approx. 20lbs)
  • Assist with scheduling volunteers for backpack program
  • Acts as backpack with Gift donation if GIK team is away

Activity C: Development and Communications Department (10%)

  • Assist with bi-weekly Staff 50/50 Draws
  • Manage and Coordinate office supplies and order as needed (i.e. paper, envelops and general supplies)
  • Maintain incoming and outgoing mail and general voicemail for the development department

Other

  • Project work as directed
  • Other duties as assigned   

Requirements

  • Diploma/degree in Volunteer Management or Grade 12 and working toward diploma/degree in Volunteer Management or combination of relevant education and experience. 
  • Proficient with Word, Excel, Outlook and Power point
  • Experience with Raiser’s Edge Volunteer module preferred
  • Excellent communication skills (written and verbal)
  • Strong organizational skills, including the ability to effectively manage time and prioritize tasks
  • Good interpersonal skills and positive attitude
  • Detail oriented to ensure tasks are accurately completed
  • Sound judgement and ability to maintain confidentiality

 

We Love what we do and try to make a difference everyday. Covenant House Vancouver offers a competitive salary with a great benefits package and excellent opportunity for training and career advancement. If you are looking to join a place where we have a purpose and aim to achieve positive outcomes, please join us by applying.

 

Covenant House Vancouver celebrates equality and diversity in the workplace. Our commitment is to ensure equity in employment, and we affirm and welcome applicants from all backgrounds of race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, gender identity, gender expression, sexual orientation and age, except as prescribed by law.

We encourage applicants from qualified aboriginal persons, persons of all gender identities, gender expressions, and sexual orientations, persons with disabilities, members of visible minorities, and others with the skills and knowledge to effectively engage with those from diverse backgrounds

 

 

Position Start Date

As soon as possible

 

Application Due Date

Posting will remain open until filled