Executive Assistant to the Chief Program Officer

As we serve vulnerable youth, all employees working for Covenant House Vancouver must be fully vaccinated for COVID-19. Proof of vaccination status will be required prior to your start date.

About Covenant House Vancouver

Since 1997, Covenant House Vancouver has provided relentless support for youth experiencing, or at-risk of experiencing, homelessness. We provide support to young people age 16 to 24 who have experienced a wide range of early life and ongoing, complex trauma; including physical, sexual and emotional abuse and neglect. Our purpose is to serve all youth, with absolute respect and unconditional love, to help youth experiencing homelessness, and provide a safe and supportive environment for all youth in need.

The Impact the Executive Assistant to the Chief Program Officer can make:

The Executive Assistant to the Chief Program Officer provides seamless and timely administrative support.

How You Will Contribute:

  • Display a high level of professionalism when representing the office of the Chief Program Officer
  • Full calendar management
  • Drafting correspondence and related materials
  • Arranging and managing meeting agendas, taking minutes and actioning to do’s
  • Preparing expense claims 
  • Supporting the CPO in preparing for meetings by way of summarizing research and other meeting materials.
  • Plan and coordinate all logistics involved for meetings, tours, and events hosted by the CPO and Program Directors 
  • Coordinate travel arrangements
  • Produce documents and presentation materials as assigned by the CPO
  • Project work as required
  • Maintain and file records and documents as required 
  • Additional, occasional duties in support of the Executive Office administration team

Who We Are Looking For?

Education and Experience:

  • Completion of diploma or college or bachelor’s degree or equivalent; at least 3 years of administration experience or an equivalent combination of education, training, and experience
  • Proficiency in MS Office applications (e.g., Word, Excel, PowerPoint, Outlook)  
  • Proficiency in Office 365, specifically OneNote, OneDrive, SharePoint

Competencies:

  • Ability to troubleshoot basic technical issues
  • Ability to work independently and to use initiative when prioritizing tasks
  • Excellent communication and interpersonal skills
  • A superior level of attention to detail and excellent organizational skills
  • A demonstrated ability to multi-task and prioritize in a fast-paced work environment
  • Ability to exercise a high level of discretion when dealing with confidential issues
  • Ability to work as a member of a team

Compensation

The successful candidate can expect a starting salary of between $46,555.60 and  $58,184.40 depending on factors such as internally equity, experience, competencies, and education.  Once hired, salaries are reviewed annually following the annual performance review and successful employees have the opportunity for their salary to increase, over time, up to the maximum of the pay band, currently  $69,815.20.

Total Rewards

This position has flexible working arrangements with a hybrid in office expectation; excellent extended health and dental benefits for you and your spouse & children, including generous counselling benefits. During the first year, employees receive three weeks’ paid vacation, increasing to four in the second year; we have paid sick and personal leave and a matching Registered Pension Plan, investment in professional development, and more.  If you’d like more information on what we offer, please ask! 

We have been recognized as one of Canada’s Top 100 Employers for 2024!

Diversity, Equity & Inclusion

Covenant House Vancouver is a secular organization that welcomes and serves young people from all backgrounds. While the international federation to which we belong was founded in the 1970s by members of the Catholic Church, we are not aligned with any specific faith traditions.

CHV is committed to upholding diversity, equity, and inclusion in our workplace. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • Persons from groups marginalized due to race, ancestry, colour, religion/spiritual beliefs, or place of origin;
  • Persons with visible (physical) and/or invisible (mental) disabilities;
  • Persons who identify as women;
  • Persons of marginalized sexual orientations, gender identities, and gender expressions; and
  • Indigenous persons.

We recognize that many of these identities intersect and that therefore, diversity, equity, and inclusion can be complex. We value the contributions that each person brings and are committed to ensuring full and equal participation for all at Covenant House Vancouver.

We love what we do and try to make a difference every day. Covenant House Vancouver offers a competitive salary with a great benefits package and excellent opportunity for training and career advancement. If you are looking to join a place where we have a purpose and aim to achieve positive outcomes, please join us by applying.

If our recruitment process does not work for you, let us know. Let’s see how we can work together to get to know you and see what might be a great fit!